Consequently, many users get lulled into thinking the data sheet is actually embedded.THE ANNOYANCE: I dragged and dropped a picture into my PowerPoint file, and now my file is humongous. If you right-click a chart to edit the data, PowerPoint will launch that linked Excel file with little indication that it is opening an external file. The next two options will link the chart and its data, leaving it in the Excel file.If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet.To have all of your linked charts update automatically when the PowerPoint file is opened: Ensure your files have been saved. In Excel, select the cells you want to link or embed. (Note that this feature is not available on the Mac.) The dialog box for managing links in PowerPoint.Start by opening both the Excel worksheet and the PowerPoint presentation you want to edit at the same time.Click tick marks along the timeline to browse versions. It’s much better to save the image to your hard drive and then use Insert → Picture → From File to insert your images onto your slides.On your Mac, open the document, then choose File > Revert To > Browse All Versions. Tick the Automatic Update checkbox and close.THE FIX: When you paste or drag and drop an image onto a PowerPoint slide, it sometimes creates what is known as an embedded OLE object.When you paste an image directly from Adobe Photoshop onto your PowerPoint slide, you’re pasting not only the image itself, but also a bunch of application overhead that lets you double-click the image on the slide to open up a Photoshop window and edit the photo from within PowerPoint. OLE stands for Object Linking and Embedding, which is kind of a dumb name because you can’t link and embed at the same time. Duplicate this version in a new document: Press and hold the Option key, then click Restore.
Select the photo and copy it. Jpg file in Photoshop or another image-editing program. Save the presentation to your desktop.Now open a new, blank presentation file, as well as the. You should see the Format Object dialog box (see Figure 4-1). Double-click the picture on the slide. Important: when editing, always open the files in the Microsoft application and not in the browser, so they will still be saved in SharePoint.To see this for yourself, insert a JPG into a new, blank presentation file using Insert → Picture → From File. Is Microsoft trying to phone home or something?THE FIX: Your presentation probably contains an image copied from the Internet and pasted directly onto a slide.The problem is that the web site where you copied the image from really only contained a link to the image. Save this presentation to your desktop also.My Presentation Tries to Connect to the InternetTHE ANNOYANCE: When I open my presentation, PowerPoint tries to connect to the Internet. It will update in your presentation file. Make a small change to the photo—maybe scribble on it with a pencil or brush tool—and then close it. If your photo uses OLE embedding, the photograph will open in the default image-editing application you’ve assigned to. Close the image-editing application, and then double-click the photo in PowerPoint. See the “Mother, May I?” sidebar in Chapter 8 for links to sites with copyright assistance.THE ANNOYANCE: All right already. Just because it’s on the Internet doesn’t mean that copyrights don’t apply. Then use Insert → Picture → From File to insert the image into your presentation.And make sure you have permission to use the images. It won’t happen with every pasted image, and it won’t always happen even with the same presentation on different machines, so it may be difficult to pinpoint.You can try making a copy of your presentation and deleting images one at a time, saving after each deletion until you can isolate the problem image.If you must use graphics from a web site, right-click the graphic and choose Save Target As or Save Picture As to save it to your hard drive. If you paste a linked image onto your slide, you create an HTML object in your presentation, which sometimes causes PowerPoint to try to connect to the Internet. As a result, PowerPoint doesn’t have anything to use to determine the actual size of the picture when you import it. One reason is some file types—GIFs, for example—don’t carry information about the file size or the dots per inch in the image. They hang off the edge of the slide.THE FIX: There are a whole bunch of different reasons for this. Link To Excel File In Ppt Download The FreeIn the resulting dialog box, you can choose where to align pictures relative to the position of your first object. Hold down the Ctrl button and click the Pick Up Size/Position tool (to the left of the Hammer icon). If you have a lot of pictures to size, download the free RnR PPTools Starter Set add-in ( ) and use the Place Exactly tool (the hammer icon) to quickly position images on your slides (see Figure 4-2).Figure 4-2. The Pick Up Size/Position tool and Place Exactly tool let you quickly position and place objects on your slides.To use the Place Exactly tool, you first need to set the parameters. Just make sure you properly size your images before you insert them into your presentation (see the sidebar, “Image Size in a Nutshell”). After all, you’re at the mercy of your monitor or LCD projector, which can only display a limited number of pixels.If you need your image to look good when it fills the slide, and therefore, the screen, size it to 1024x768 or thereabouts in an image-editing application. The settings will hold until you select another object and click the Pick Up Size/Position tool to establish a new baseline size and position.Knowing how big to make your images for use in a PowerPoint presentation is kind of a tricky subject.With PowerPoint you really just want to think in pixels. Click OK to close the dialog box.Next, select any picture you want to hammer into place on any slide, and click the Place Exactly tool to resize and position it. Mac disable _ files for driveThe add-in lets you choose your compression level, and optimize images and OLE-embedded objects. Keeping your images optimized will go a long way toward ensuring you have a successful presentation.So what do you do when you want to include images from your five-megapixel digital camera in your presentation? Well, you have several options:Figure 4-3. The Compress Pictures feature on the Picture toolbar lets you optimize images for screen or print.You can purchase the $99.95 Presentation Optimizer add-in from RDP ( ). As your file grows larger, it takes longer to open, edit, save, and run. “Who cares if they’re bigger than they need to be?” Overscanned pictures eat up a lot of resources and can quickly make your PowerPoint file difficult to manage. For a quarter of the screen or slide, shoot for ~250x~200 pixels.“Why should I resize my pictures?” you ask. This works better with some images than others because it sets exactly one color transparent. Jpg compression levels, and flatten embedded objects.THE FIX: You’ll generally have better results editing your images in an image-editing program and then using Insert → Picture → From File to get them into PowerPoint.However, in a pinch, you can use the Transparency Wand on your images (see Figure 4-4). This standalone utility lets you choose your compression level, set. Png).For $46, you can purchase Neuxpower Solutions’s NXPowerLite ( ). Still, it has plenty of features and should appeal to most photo enthusiasts.Photoshop ( ), the granddaddy of all image-editing applications, will cost you $649. It also has some editing options, and it’s available for free.PaintShop Pro ( ), recently purchased by Corel, costs $129 and offers the usual editing and manipulation tools, as well as borders and edges for your photos.Photoshop Elements ( ) is a scaled-down version of Photoshop with a scaled-down price of less than $100. Your eye can’t discern the different colors, but the Transparency Wand can.Irfanview ( ) is one of the most versatile and comprehensive image viewers. Png might actually be composed of different colored pixels. That white background on your. To learn more about it, visit. Although Microsoft discontinued its Photo Editor application, you can still install it if you have your Office 2000 or 2002 installation CDs. You can find out more about it at.
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